Privacy Policy

Last updated: July 28, 2026

1. Who this applies to

This Privacy Policy explains how RoamDrop (“RoamDrop,” “we,” “us”) handles information when you use the RoamDrop iPhone app and this website. RoamDrop is operated by Mariia Tararova, an independent developer based in Croatia. If you do not agree with this policy, please do not use RoamDrop.

2. Our local-first approach

RoamDrop is designed to keep your travel information on your device. By default:

• Your trips, cards, notes and attached documents are stored locally on your iPhone.
• The current app's recognition of screenshots, photos and PDFs runs on your device using Apple’s on-device frameworks.
• The current app does not send analytics events, raw recognition text or correction records to RoamDrop servers.
• You do not need to create an account to use the core app.

We are planning optional Smart Import features that may use cloud AI when you explicitly choose that paid action. Manual planning and local recognition remain available without cloud AI.

We only handle personal information where it is needed to provide a feature you use.

3. Information we handle

• Trip content you add: trip names, dates, places, notes, links, and the screenshots, photos, PDFs, tickets and booking confirmations you choose to import. This content is stored on your device.
• Text extracted from your documents: dates, times, places, prices and similar details recognized from images and PDFs. In the current app this is stored on your device alongside the original. Future Smart Import may send minimized input to an AI provider only when you explicitly use that feature.
• Smart Drops and purchase information: if Smart Drops launch, RoamDrop may process purchase receipts, balance changes, transaction history and spend reasons to provide paid AI actions and support refunds or account/device recovery.
• Links and place strings you use: when you add a link, RoamDrop may fetch that webpage from your device to show a preview. When you use map/route features, place names may be looked up through Apple MapKit services.
• App & device information: basic technical information such as app version, device model and operating system, which may be used for diagnostics and stability.
• Support messages: if you email us, we receive your message, your email address, and anything you choose to include.
• Future account & sync data (opt-in): if and when you choose to enable cloud sync, see “Optional cloud sync” below.

We do not sell your personal information.

4. How information is used

• To provide the app: import, recognize, organize, store, display and export your trips and documents.
• To provide optional Smart Import if you explicitly use it: preprocess, minimize, send eligible input to an AI provider through RoamDrop's backend, validate the result, and create reviewable trip cards.
• To fetch previews for links you add and look up map locations for places you choose to view on the route/map surfaces.
• To maintain reliability: diagnose crashes and improve stability and performance.
• To respond to support requests you send us.
• To comply with legal obligations where applicable.

5. Recognition & Smart Import

In the current app, when RoamDrop reads a screenshot, photo or PDF to suggest a date, time, place or price, that processing happens entirely on your device — including the on-device AI model used to fill in fields on supported iPhones. Your tickets, boarding passes and booking documents are not sent to RoamDrop servers or to any AI provider for the current recognition path. You can review and correct any recognized detail before it is saved.

Future Smart Import is different. If you choose to use Smart Import, RoamDrop may use cloud AI to turn a screenshot, ticket, booking or similar travel document into a structured card. Smart Import will be explicit, will use Smart Drops, and will not be required for manual planning. Before sending eligible content to an AI provider, RoamDrop should try to minimize or redact unnecessary sensitive details where possible.

RoamDrop does not use your documents for advertising. If AI providers are used, they must be listed in this policy before launch and configured with appropriate data-processing terms where available.

6. Passport, ID & payment documents

RoamDrop is not designed to collect, store or process passports, identity cards, visas, payment cards or similar identity/payment documents. If imported content appears to contain passport, ID, visa, MRZ, document-number or payment-card data, RoamDrop should block cloud AI processing by default and offer manual card creation instead.

RoamDrop should not store passport numbers, document numbers, MRZ lines, visa numbers or payment-card data as trip card fields, and should not use those values for AI training, analytics, advertising or personalization.

7. Link previews, maps, AI providers & diagnostics

Some features make limited network requests from your device:

• Link previews: if you add or share a URL, RoamDrop may request that page to read its title, description and preview image. The website you link to may receive normal request information such as your IP address and user agent.
• Maps and places: when you use route/map surfaces, RoamDrop may ask Apple MapKit to resolve trip destinations or card/place names into map coordinates.
• Future AI providers: if Smart Import launches, eligible input may be routed through RoamDrop's backend to an AI provider only after you choose that action. Provider names, data-processing terms and retention behavior must be added here before launch.
• Diagnostics: RoamDrop uses Apple system diagnostics frameworks and local diagnostic files to help understand crashes or hangs. Diagnostic files are kept on your device unless you choose to share them with support or unless Apple provides crash information through its developer tools.

The current analytics instrumentation in the app is local-only and metadata-only. It is not connected to a remote analytics provider. If remote analytics, accounts, cloud sync, Smart Drops or paid AI features are introduced, we will update this policy before those features ship.

8. Storage & retention

Your trip content stays on your device until you delete it. Deleting a card, document or trip removes it from the app. Removing the app from your iPhone deletes the trips and documents stored locally by it. Device backups you create (for example, an encrypted iCloud or computer backup) are controlled by you and Apple, not by RoamDrop.

9. Sharing

RoamDrop does not share your trip content except when you ask it to:

• Trips you share: when you share a trip with someone (view-only or as an editor), that trip’s content syncs through Apple’s iCloud to the people you invite. This uses Apple CloudKit and your own Apple account — RoamDrop does not run its own copy of your trip on its servers. You control who is invited and can stop sharing.
• Exports you create: when you export a trip as a PDF and share it, you control who receives it.
• Service providers: if we use providers for limited functions such as diagnostics or, in the future, cloud Smart Import, they may process information on our behalf under appropriate obligations. Any such providers will be described here.
• Legal reasons: we may disclose information if required by law or to protect rights and safety.

10. iCloud sharing & sync

Trip sharing uses Apple’s iCloud (CloudKit). When you share a trip, or accept a trip someone shares with you, that trip’s cards, documents and participant list sync through the Apple accounts involved — not through RoamDrop servers. Apple’s handling of iCloud data is governed by Apple’s privacy policy. If you do not share a trip, its content stays only on your device.

Broader multi-device backup of all your trips is a separate feature that is not active today; if introduced it is expected to be opt-in and to use your own Apple account, and we will update this policy before it ships.

11. Your choices & rights

Because your content is stored on your device, you can view, edit and delete it directly in the app at any time. Depending on where you live, you may have additional rights (such as access, correction, deletion or objection) regarding any personal information we hold. To make a request, contact us at privacy@roamdrop.app. You may also have the right to complain to your local data-protection authority.

12. Legal bases & regional rights

EEA & UK. Where data-protection law applies, we rely on these legal bases: performance of a contract (to provide the app and respond to support), legitimate interests (to keep the app secure and reliable), consent (for any optional feature that asks for it, such as future cloud sync or marketing), and legal obligation (to comply with the law). You may have the right to access, correct, delete, port, restrict or object to processing, and to lodge a complaint with your local supervisory authority.

United States. We do not sell your personal information, and we don’t use it for cross-context behavioral advertising. If that ever changes, we will provide the opt-out controls your state law requires. You may request access to or deletion of personal information we hold about you.

13. Children

RoamDrop is not directed to children under the age required for digital consent in your country, and we do not knowingly collect their personal information. If you believe a child has provided us personal information, contact us and we will address it.

14. Security

We use reasonable technical and organizational measures appropriate to a local-first app to help protect information, and we rely on the security of your device and Apple’s platform. No method of storage or transmission is perfectly secure, so we cannot guarantee absolute security.

15. Changes to this policy

We may update this Privacy Policy as the product evolves. When we make material changes, we will update the “Last updated” date and, where appropriate, notify you in the app or on this site.

16. Contact

Questions about privacy? Email privacy@roamdrop.app. RoamDrop is operated by Mariia Tararova, an independent developer based in Croatia; a postal address for formal requests is available on request. See also our Terms of Use and Support page.